Project Overview:

The MFB provides fire and emergency services to almost three million Melbourne residents, workers and visitors, and safeguard assets and infrastructure worth billions of dollars.


Nimblex Solution: Contract Management System


  • Various individual spreadsheets were used to manage MFB contracts.
  • Some contracts kept getting rolled over, diverting attention away from the planning of new contracts. This came about due to the lack of control and governance. 
  • It was not clear who was responsible for actions that needed to be taken. 



  • eBMS has built a contract register, providing a central web-based system for all relevant people to refer to.
  • The Nimblex system provides real-time reporting on any information captured within the system, which offers much needed transparency and monitoring options for managers.
  • Any actions required by the contract can be allocated to a specific person in the system, allowing email alerts to be sent out to the person prior to the due date. 



  • Contracts are managed in one centralised location, which allows processes and procedures to be followed more easily. 
  • The new Nimblex solution eliminates double-handling and reliance on spreadsheets. 
  • Greater transparency of contact management status and vendor management.


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