EBMS Nimblex joins VendorPanel, creating a world class Guide-to-Pay procurement suite

Contract Management Software.

Deliver accurate outcomes fast, on time, and on budget using future proof technology.

Full-featured contract management software, from off-the-shelf mature Core Contract solutions to configured systems built for you. The Contract Management module offers pro-active management and strong oversight on the deliverables and performances of a contract.

Deploy simple, powerful and cost-effective Core Contract Management software in as little as 4 – 6 weeks. A Core solution is perfect for councils, charities, small and medium businesses.

Get off the ground fast with Core Contract Management.

Ideal if you have a strictly limited IT budget.

Ideal if you need to quickly implement contract software.

Ideal if you want to improve your organisation’s processes.

Ideal if you want a solid foundation for future changes.

Download: Core Contract Brochure.

Have your Contract Management Solution configured for your needs.

Ideal if you have a unique, non-standard process story.

Ideal if your business procedures aren’t catered for by our Core solutions.

Ideal if you want to improve your organisation’s processes.

Ideal if your budget doesn’t stretch to a fully hand-coded traditional solution.

See the Core Contract Management Software in action.

Nimblex provides Melbourne Airport with a complete, user friendly, end to end product that suits our diverse business operations – we have worked closely with the team at Nimblex and are very proud of the outcome.

Melbourne Airport

Certain organisations have complex requirements and unique work procedures on how to manage contracts. The normal off-the-shelf solutions will not meet all these complexities to the way that fits their organisation’s needs. Thanks to our low-code development and the flexibility of Nimblex, we can quickly configure a solution for your needs.

One system for all contract records.

Easily create individual, multiple award and panel contracts and review with Nimblex Core. Your Contracts can directly capture:

  • Value
  • Duration
  • Status
  • Department
  • Completion Information
  • Funding Amounts
  • Date & Type of Communication

Approval Workflows.

Maintain compliance with a simple but structured approval workflow, and define approval rules based on contract value. Use the inbuilt delegation of responsibility for users with an ‘acting’ role.

Save time with low-code.

Nimblex solutions are built using low-code development, which offers:

  • Rapid, cost-effective solution creation and deployment
  • Innovative, adaptable perfect-fit solutions
  • Future-proof, agile systems and that can quickly respond to change demands
  • Increased self-service by empowering “citizen developers”

Read more about No-code vs Low-code vs Hand-code.

Legal.

Track the various legal requirements of your contracts.
You can easily track and manage:

  • Defect Liability
  • Novations
  • Penalty Clauses
  • Service Level Agreements
  • Contract Transitions
  • Warranties
  • Contract Transitions
  • Variations to Time, Scope and/or Cost

Integrations.

Nimblex offers a number of options for integrating your business management software with other software solutions:

  • Accessing a 3rd party API
  • Scheduled import from file
  • Accessing a 3rd party database directly
  • By Reference

Read about All Intergration Options

Features of Nimblex for Contract Management.

  • Keep Track
  • Core Features
  • Manage Suppliers

Easily keep track of all information including:

  • Communication: Date, Type, Summary Information and Notes
  • Extension: Duration, Expiry Date and Effect on Contract Dates
  • Issue: Status, Description, Activity Register, Control Activity and Description
  • KPI: Performance Indicator, Target and Performance
  • Meeting: Date, Type and Notes
  • Actions: Description, Responsible Person, Status, Date Logged, Date Due, Date Completed and Closure Notes.
  • Purchase Order: PO ID, Date, Buyer Code, Amount and Item Description
  • Risk: Name, Description, Status, Consequence, Likelihood and Rating

  • Clearly defined contract expiration and allowed extensions
  • Centralised notification settings for contract and KPI features
  • Per contract notification timing
  • Upload attachments or integrate with external EDRMS
  • Dashboards customisable per role and user customisable reports
  • Custom user roles, permissions, and contract approval structures
  • Electronic Signatures: Execute the signing of contracts faster and ensure compliance
  • Integrates with VendorPanel

View all your existing Suppliers in one location, drill down to each record to see all Supplier Contact and Contract details. Easily add new suppliers with one click, which will be listed as New Contracts on your Dashboard.

A custom solution without the traditional price tag.

Traditional Custom Software
Implementation time4 – 8 weeks3 – 9 months6 – 24 months
Flexibility of process automation and workflowsConfigurableHighly configurableLimited to best practises
FeaturesOOTB set of features (can add)Large library of features to choose fromLimited to best practises
Self-maintenanceClient can configure eForms, workflows, reports, etc.Client can configure eForms, workflows, reports, etc.Limited to administrative tasks
IntegrationAdvanced capabilityAdvanced capabilityLimited capability
Life span of solutionLong: Low-code flexibilityLong: Low-code flexibilityMedium. Fixed code
TechnologyLow-codeLow-codeHand coding
Custom brandingClient’s brandingClient’s brandingNo branding

Why our clients like dealing with us.

Local support, local expertise

We are fully Australian made and owned with no technical expertise outsourced overseas, e.g. support centres, R&D, solution configuration or development.

Lower risk of fraud and corruption

Nimblex helps to lower the risk of fraud and corruption, and keeps your organisation free from a bad reputation.

Outstanding support and customer service

The feedback is that our support and customer service are outstanding.

Flexible and nimble

The value of continuous business improvement and the flexibility of Nimblex allows for the easy implementation of improvement ideas.

Future-proof solutions

The agility and adaptability of Nimblex ensures that each solution is future-proof.

Increased productivity to focus on strategic projects

With increased productivity and more time on your hands, you can finally focus on those strategic projects rather than spending hours updating spreadsheets.

The ideal technology to partner for the following type of solutions:

Improve efficiencies with Nimblex’s flexibility and ability to quickly adjust to change requests and future needs.

Procurement Management

Manage and track the entire lifecycle of a procurement project and remain fully compliant.

Contract Management.

End-to-end, pro-active management of deliverables and performances of contracts.

Safety Management.

Keep your employees and clients safe with a best-fit solution compliant to safety standards.

Project Management.

Integrated project management solutions based on your ideal approach and organisation’s needs.

Freedom of Information.

Automate and track Freedom of Information requests while following correct procedures and remaining compliant.

Client Success Stories.

Melbourne Airport – Contract Management Solution

Greater compliance and visibility of contract policies and processes.

API Management Procurement & Contract Management

Accessible to multi-users with different access levels

City of Ballarat – Procurement & Contract Management

Quick benefit realisation and continuity of management processes

Our world class support team is ready to help.

1300 721 159

+61 3 9958 0000

info@ebms.com.au