EBMS Nimblex joins VendorPanel, creating a world class Source-to-Pay procurement suite

Purchase Management Software.

An accurate, auditable and compliant solution.

Using a Nimblex Purchase Order Management solution will improve procurement compliance, efficiency, accuracy and reporting. It will also ensure a stress-free audit.

Overview.

If you have a current purchase order process in place that has various limitations on accuracy and auditability, such as determining if a purchase order has been raised with a compliant supplier or if it was raised before the purchase took place, then Nimblex can help you to digitise this process to line up with the ideal way you like to work. This can either be a standalone solution or it can be integrated with your Nimblex Contract Management solution.

Flexibility.

Our basic PO Management framework offers the essential building blocks for a strong start and we will then further configure it to your specific requirements.

  • Correct validation checks for disallowing non pre-approved suppliers
  • Various approval workflows based on the value of the PO and the business unit
  • Reports on key procurement metrics
  • Disallowing of invalided ledger account codes
  • Business rules to only allow purchases where there is the available budget
  • Statuses to correctly track the progressing purchases
  • Integration with your Finance System

Includes all the Nimblex Platform features.

Custom
Integrations

Web API

Let’s talk to your other systems using our JSON API, to manage and maintain user and department structures, to eliminate the need for redundant maintenance in multiple different systems.

Data Import and Export tools

Nimblex makes it easy to onboard or exit with your data by using the Nimblex import and export capability. This tool supports CSV files and MS Excel files (also our XML format).

File based integration

Nimblex offers the ability to use standard file formats, common to the applications you need to integrate with e.g. CSV and Excel. The Nimblex data scheduler can be set to import data to Nimblex or export from Nimblex to a designated file directory.

Active Directory Integration

Active Directory (AD) provides a single point from which administrators can manage network resources and their associated security objects.

View all Custom Integrations

Flexible Data Capture Forms

Complex database schemas can be created within Nimblex. The highly flexible data capturing forms (called eForms) offers all the standard database input capabilities and more. All this can be shaped to best fit your exact process story, through the use of Nimblex drag and drop tools.

Electronic Signatures

The Nimblex Platform works with electronic data stamp signatures. The capability to press an approval button is subject to the user’s security and workflow settings. It can also be configured to show an approval or rejection log with the same form.

Email Notifications

Use Nimblex to send automated reminders, notifications or escalation messages. Emails can be triggered by predetermined business rules and the content can be articulated as needed. Nimblex sends email notifications directly to internal or external users’ Gmail, Outlook or Lotus Notes inboxes.

Support and learning Portal

Our Nimblex Support services include lodging a support request, calling our dedicated support line and our online nimblex.help directory and learning portal. Clients rave about our support performances and rapid turnaround.

Business intelligence and Analytics

Nimblex offers a wide variety of charting and graphical views for reports and dashboards. Users can view real-time data and see the source data behind a unique value section. Report views can be configured with various filters to interrogate data as needed.

Mobile Capability

Every Nimblex eForm can be activated as a desktop or mobile view. Compatible with all internet browsers, e.g. Google, Internet Explorer, Firefox, Yahoo, Safari, etc.

images and video

Nimblex can be your ‘single source of truth’ by loading videos and images against data, to support a certain context or serve as evidence.

Single Sign On (SSO)

Users will find it super easy to log into Nimblex using SSO using SML. It elimiates the time spend re-entering passwords by the same user, for multiple software including Nimblex.

Document Creation

Nimblex can automatically pre-populate the designed MS Word template with the approved information. This is great for contracts, letters, reports, etc. Once created, it can be exported as a PDF or MS Word doc. This will save you time, reduce admin errors and ensure greater standardisation of documentation.

Document Attachment

Nimblex allows users to upload documents to a particular record or a particular section of a record. This enables you to use Nimblex as your ‘single source of truth’.

Business Rules

Nimblex’s automated business rules can be set to activate, based on certain conditional triggers. It brings a type of robotic capability, by allowing the set up of simple (and complex) if-then scenarios,  which is much easier to maintain compared to hard coded rules.

Public forms and Visitor Portals

Nimblex offers eForms and Portals with public or guest user permissions. Public forms allows random people to complete a Nimblex data form as published, for example on your website.

Audit Trail

Nimblex gives you the ability to follow records back to their origin. Helping you achieve greater transparency, assist with compliance, record integrity and accuracy, system protection from misuse or harm, and the security of sensitive or vital information.

Dynamic Workflows

Nimblex drives sequential actions via the use of buttons (i.e. manual workflow) or the automated transitioning of a record via specified process steps. These steps are triggered by business rules as defined by various conditions (i.e. automated workflow).

Job Scheduling

The scheduling of assets (e.g. vehicles, equipment etc) or events (e.g. jobs, deliveries, inspections etc) can easily be planned, managed and tracked using Nimblex’s job scheduling calendar view. This will make tracking jobs easier, save resources, increase productivity and ensure greater transparency for improved reliability.

QR Codes and Barcodes

Nimblex now supports generating barcodes (EAN-13 and EAN-8). Use this capability for tracking and managing real world objects, such as assets, product items or samples. Control the data that needs to be published via a QR code.

Plug & Play
Integrations

DocuSign

Send out pre-approved documents in a secure way from Nimblex to be digitally signed by the correct person, in the correct sequence using DocuSign. No more postage, stacks of paper or misunderstandings regarding signatures.

QIN Offline App

QIN is an online or offline mobile App which synchronises seamlessly with Nimblex. Allowing workers in the field or on-site to complete and submit forms (e.g. job completion reports, time sheets, etc), or watch instructional, induction or refresher training videos, online or offline.

VENDORPANEL

VendorPanel is an award-winning procurement platform used by corporates, SMEs, government and public agencies to identify and engage with suppliers, run better organisation-wide procurement processes, and drive positive social outcomes.

Xero and MYOB

Nimblex is not an accounting system, but we can automate any operational process relating to job or task management, that may lead to generating an invoice or raising a purchase order. At the desired process step, it will push data to Xero or MYOB.

Link with other Nimblex Solutions.

Nimblex allows you to link your business management solution with other Nimblex solutions. Clients like to link their solutions with Contract, Vendor, Safety or Project Management. These modules interlink seamlessly to share data.

Save time with low-code.

Nimblex solutions are built using low-code development, which offers:

  • Rapid, cost-effective solution creation and deployment
  • Innovative, adaptable perfect-fit solutions
  • Future-proof, agile systems and that can quickly respond to change demands
  • Increased self-service by empowering “citizen developers”

Read more about No-code vs Low-code vs Hand-code.

We are experiencing a high return of value for our Nimblex investment.

Claire Mortimer Corinne Farley
Contracts Coordinator
Macedon Ranges Shire Council

The ideal technology to partner for the following type of solutions:

Improve efficiencies with Nimblex’s flexibility and ability to quickly adjust to change requests and future needs.

Procurement Management

Manage and track the entire lifecycle of a procurement project and remain fully compliant.

Contract Management.

End-to-end, pro-active management of deliverables and performances of contracts.

Safety Management.

Keep your employees and clients safe with a best-fit solution compliant to safety standards.

Project Management.

Integrated project management solutions based on your ideal approach and organisation’s needs.

Freedom of Information.

Automate and track Freedom of Information requests while following correct procedures and remaining compliant.

Our world class support team is ready to help.

1300 721 159

+61 3 9958 0000

info@ebms.com.au