Contract Management Software| Manage & Track Processes

Custom Contract Management Solution

Overview

1. Initiation

Raise, categorise, estimate cost, plan, specify, attach business cases, analyse risk.

Follow/enforce your approval process.

2. Advertisement

Other

3. Response Tracking

Log and manage responses.

Evaluate responses.

Prepare and award one or more Contracts.

4. Contract Management

Manage contract lifecycle: performance, variations, extensions, financial tracking, OHS, Risk, more.

Manage handover and track warranties and final completion.

The objective of our Contract Management module is to offer pro-active management and strong oversight on the deliverables and performances of a vendor under contract. 

Certain organisations have complex requirements and unique work procedures on how to manage contracts. The normal "off-the-shelf" solutions will not meet all these complexities to the way that best fits their organisation's needs. These complexities and ideal ways of working may relate to the information they capture, user interface, business rules, reporting, workflow settings, etc. 

Thanks to the "drag-and-drop" configuration and unprecedented flexibility of Nimblex, we can start from a blank canvas to create an ideally suited solution for your unique needs. This means you dream it and we configure it.

Flexibility

We can start from a blank canvas to create your unique Contract Management solution. This means that everything can be customised - and we mean everything. But to give you an idea and to allow you to dream about your ideal solution, here are examples of the type of activities within contract management that we can configure to your exact requirements.

Contract performance management activities
Management of deliverables and payments to contractors
Capturing and management of contractors and subcontractor details
Budget and payment management, including raising a ‘Payment Certificate’ (if needed) and integration with your Financial System
Payment schedules and claims
Product and service catalogues
The management of tasks, milestones and deliverables
Generating and conducting ‘contractor performance evaluations’ with flexible reporting capabilities
Management of completion and handover of deliverables
The various Terms & Conditions relating to the type of contract
The management of insurances, i.e. the type of insurance and expiry dates
All penalty clauses and related information
Capturing and keeping track of all warranties
Capturing all data relating to the provision of financial security, e.g. bank guarantee, retention, etc.
The control and action management of defects, including the visual display of photos and images, e.g. photos of a crack in a wall
Pro-actively managing all contract amendments
The approval and control of all contract variations, e.g. time and cost

See the following Case Studies for more information:

Link with other Nimblex Solutions

Nimblex allows you to link a Contract Management solution with other CUSTOM or CORE solutions. Many of our clients like to link Contract Management with Procurement, Vendor and Risk Management. These modules interlink seamlessly to share data, user rules, reporting, etc.

Includes all the Nimblex Platform features

Your customised Nimblex Contract Management solution will include all these innovative features which are native to the Nimblex Platform.

Integration

Data Capturing and Processing

Plugins

Web API

Let's talk to your other systems using our JSON API, to manage and maintain user and department structures, to eliminate the need for redundant maintenance in multiple different systems.

Flexible Data Capture Forms

Complex database schemas can be created within Nimblex. The highly flexible data capturing forms (called eForms) offers all the standard database input capabilities and more. All this can be shaped to best fit your exact process story, through the use of Nimblex drag and drop tools.

Electronic Signatures

The Nimblex Platform works with electronic data stamp signatures. The capability to press an approval button is subject to the user's security and workflow settings. It can also be configured to show an approval or rejection log with the same form.

Email Notifications

Use Nimblex to send automated reminders, notifications or escalation messages. Emails can be triggered by predetermined business rules and the content can be articulated as needed. Nimblex sends email notifications directly to internal or external users' Gmail, Outlook or Lotus Notes inboxes.

Support and Learning Portal

Our Nimblex Support services include lodging a support request, calling our dedicated support line and our online nimblex.help directory and learning portal. Clients rave about our support performances and rapid turnaround.

DocuSign

Send out pre-approved documents in a secure way from Nimblex to be digitally signed by the correct person, in the correct sequence using DocuSign. No more postage, stacks of paper or misunderstandings regarding signatures.

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Data Import and Export Tools

Nimblex makes it easy to onboard or exit with your data by using the Nimblex import and export capability. This tool supports CSV files and MS Excel files (also our XML format).

Business Intelligence and Analytics

Nimblex offers a wide variety of charting and graphical views for reports and dashboards. Users can view real-time data and see the source data behind a unique value section. Report views can be configured with various filters to interrogate data as needed.

Mobile Capability

Every Nimblex eForm can be activated as a desktop or mobile view. Compatible with all internet browsers, e.g. Google, Internet Explorer, Firefox, Yahoo, Safari, etc.

Images and Video

Nimblex can be your 'single source of truth' by loading videos and images against data, to support a certain context or serve as evidence.

Single Sign On (SSO)

Users will find it super easy to log into Nimblex using SSO using SML. It elimiates the time spend re-entering passwords by the same user, for multiple software including Nimblex.

QIN Offline App

QIN is an online or offline mobile App which synchronises seamlessly with Nimblex. Allowing workers in the field or on-site to complete and submit forms (e.g. job completion reports, time sheets, etc), or watch instructional, induction or refresher training videos, online or offline.

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File Based Integration

Nimblex offers the ability to use standard file formats, common to the applications you need to integrate with e.g. CSV and Excel. The Nimblex data scheduler can be set to import data to Nimblex or export from Nimblex to a designated file directory.

Document Creation

Nimblex can automatically pre-populate the designed MS Word template with the approved information. This is great for contracts, letters, reports, etc. Once created, it can be exported as a PDF or MS Word doc. This will save you time, reduce admin errors and ensure greater standardisation of documentation.

Document Attachment

Nimblex allows users to upload documents to a particular record or a particular section of a record. This enables you to use Nimblex as your 'single source of truth'.

Business Rules

Nimblex's automated business rules can be set to activate, based on certain conditional triggers. It brings a type of robotic capability, by allowing the set up of simple (and complex) if-then scenarios, which is much easier to maintain compared to hard coded rules.

Public Forms and Visitor Portals

Nimblex offers eForms and Portals with public or guest user permissions. Public forms allows random people to complete a Nimblex data form as published, for example on your website.

eProcure

Nimblex integrates seamlessly with eProcure, Australia's best eprocure platform to promote and process all your 'go-to-market' activities, incuding RFTs, RFQs and RFIs.

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Active Directory Integration

Active Directory (AD) provides a single point from which administrators can manage network resources and their associated security objects.

Audit Trail

Nimblex gives you the ability to follow records back to their origin. Helping you achieve greater transparency, assist with compliance, record integrity and accuracy, system protection from misuse or harm, and the security of sensitive or vital information.

Dynamic Workflows

Nimblex drives sequential actions via the use of buttons (i.e. manual workflow) or the automated transitioning of a record via specified process steps. These steps are triggered by business rules as defined by various conditions (i.e. automated workflow).

Job Scheduling

The scheduling of assets (e.g. vehicles, equipment etc) or events (e.g. jobs, deliveries, inspections etc) can easily be planned, managed and tracked using Nimblex's job scheduling calendar view. This will make tracking jobs easier, save resources, increase productivity and ensure greater transparency for improved reliability.

QR Codes and Barcodes

Nimblex now supports generating barcodes (EAN-13 and EAN-8). Use this capability for tracking and managing real world objects, such as assets, product items or samples. Control the data that needs to be published via a QR code.

Xero and MYOB

Nimblex is not an accounting system, but we can automate any operational process relating to job or task management, that may lead to generating an invoice or raising a purchase order. At the desired process step, it will push data to Xero or MYOB.

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