Custom Contract Management Solution

Overview

1. Initiation

Raise, categorise, estimate cost, plan, specify, attach business cases, analyse risk.

Follow/enforce your approval process.

2. Advertisement

eProcure-Logo-Reverse

OR

Other

3. Response Tracking

Log and manage responses.

Evaluate responses.

Prepare and award one or more Contracts.

4. Contract Management

Manage contract lifecycle: performance, variations, extensions, financial tracking, OHS, Risk, more.

Manage handover and track warranties and final completion.

The objective of our Contract Management module is to offer pro-active management and strong oversight on the deliverables and performances of a vendor under contract. 

Certain organisations have complex requirements and unique work procedures on how to manage contracts. The normal "off-the-shelf" solutions will not meet all these complexities to the way that best fits their organisation's needs. These complexities and ideal ways of working may relate to the information they capture, user interface, business rules, reporting, workflow settings, etc.  

Thanks to the "drag-and-drop" configuration and unprecedented flexibility of Nimblex, we can start from a blank canvas to create an ideally suited solution for your unique needs. This means you dream it and we configure it.

Flexibility

We can start from a blank canvas to create your unique Contract Management solution. This means that everything can be customised - and we mean everything. But to give you an idea and to allow you to dream about your ideal solution, here are examples of the type of activities within contract management that we can configure to your exact requirements.

  • Contract performance management activities 
  • Management of deliverables and payments to contractors 
  • Capturing and management of contractors and subcontractor details 
  • Budget and payment management, including raising a ‘Payment Certificate’ (if needed) and integration with your Financial System 
  • Payment schedules and claims 
  • Product and service catalogues 
  • The management of tasks, milestones and deliverables 
  • Generating and conducting ‘contractor performance evaluations’ with flexible reporting capabilities 
  • Management of completion and handover of deliverables 
  • The various Terms & Conditions relating to the type of contract 
  • The management of insurances, i.e. the type of insurance and expiry dates 
  • All penalty clauses and related information 
  • Capturing and keeping track of all warranties 
  • Capturing all data relating to the provision of financial security, e.g. bank guarantee, retention, etc. 
  • The control and action management of defects, including the visual display of photos and images, e.g. photos of a crack in a wall 
  • Pro-actively managing all contract amendments 
  • The approval and control of all contract variations, e.g. time and cost 

See the following Case Studies for more information:

PHN-NT
Yarra-Valley-Water
Benalla-Rural-City

Link with other Nimblex Solutions

Nimblex allows you to link a Contract Management solution with other CUSTOM or CORE solutions. Many of our clients like to link Contract Management with Procurement, Vendor and Risk Management. These modules interlink seamlessly to share data, user rules, reporting, etc.

Includes all the Nimblex Platform features

Your customised Nimblex Contract Management solution will include all these innovative features which are native to the Nimblex Platform.

Integrations-chart

Integrations

Nimblex offers a number of options for integrating your contract management solution with other software solutions:
  • Accessing a 3rd party API
  • Scheduled import from file
  • Accessing a 3rd party database directly
  • By Reference

Hosting

We offer 3 hosting options:
  1. Public Cloud
  2. Private Cloud (Based out of Azure)
  3. On-Site (Client Hosted)
All data is hosted within Australia, irrespective of which option you select.